Regional Recorders are appointed by the Recording Secretary on behalf of the Conservation & Recording Committee, normally for a period of 4 years. The Recording Secretary will at intervals notify the Committee of vacant positions and ask for advice on suitable people.
The principal role of Regional Recorders is to receive distributional data (species and site records) collected in their region by individual bryological recorders and, with these recorders’ approval, to forward records at intervals (e.g. at the end of each year) to the Recording Secretary for eventual inclusion in the BBS database.
Each Regional Recorder is responsible for a different part of the British Isles. Typically a region consists of a vice-county or a pair of vice-counties but in thinly populated areas a larger geographical unit may be employed.
The Regional Recorder is normally be expected to:
- become familiar with the region’s bryophyte flora so that particularly interesting records can be recognised and doubtful ones questioned;
- liaise with and encourage members active in their region, e.g. by organising local forays, offering advice on determinations, etc.;
- make his/her existence known to the local officer of the relevant conservation body (e.g. English Nature), Wildlife Trust and others (e.g. museum) with an interested in biological recording in the region; and
- be aware of existing regional herbaria and, where possible, encourage their continuation and/or future development.
Regional Recorders should normally receive records from recorders on BBS standard cards (RP33, 34, 35, 36) cards, which can be downloaded from the BBS website or ordered from BRC (see the Bryophyte Recording Cards page). Many members are using electronic media to enter and store their own records. There is at present no standard or recommended package and the Recording Secretary is happy to receive data in spreadsheet or database form.
The Recording Secretary should be kept informed of local flora projects in the region. Regional Recorders keep copies of data. In particular, when they pass recording cards on to the Recording Secretary, they should either photocopy them directly or request that the Recording Secretary copies them and returns a copy. It is not advisable to send large amounts of valuable and unique data through the post.
M O Hill January 2007